Yearly Forms
4-H Club Information Survey
Note the club's contact information and other details (age range of members, meeting location, project areas, etc.). This information is due by December 31.
Information Survey
4-H Club Equipment Inventory
Record the club's equipment, the value of each item, and where it is stored. Includes shooting sports, horse shows, dog agility equipment, etc. Due December 31st.
Equipment Inventory
Ohio 4-H Club/Affiliate Yearly Financial Summary
Information about the club's bank account, including who is authorized to sign checks. Record the club's beginning balance (January 1), ending balance as of December 31, and income and expense details. Due December 31st
Financial Summary
Club/Group Activities
All clubs/groups must report their meetings and activities for the year to the Extension Office by Due December 31st for 2025.
Club/Group Activities
Ohio 4-H Charter Checklist
The Ohio 4-H Charter Checklist must be reviewed and submitted every year to ensure a club’s continued compliance with the 4-H Club criteria. Due December 31st
Charter Checklist
4-H Club/Affiliate Audit Procedures
The procedures for an audit of club finances. (A fillable Financial Summary & Audit form is below). An internal audit needs to be completed yearly by the 4-H club advisors and officers then presented to the club. An external audit will be conducted by the extension office every three years.
4-H Audit Procedures
Yearly Volunteer Training
Each year all 4-H Volunteers are required to complete at least 2 hours of training including the Youth Activities and Programs Policy (YAPP) training. To register for an upcoming training click the link below. Due March 15th
General References for 4-H Advisors
Ohio 4-H Club/Affiliate Financial Guidance
Outlines best practices when managing and maintaining 4-H Club/Affiliate funds.
financial guidance
Operating Procedures
Thank you to Lorain County 4-H for sharing this resource.
Officer Standard Operating Procedure
Officer Standard Operating Procedure (with fillable forms)
4-H Volunteer Position Descriptions
4-H Club Organizational Volunteer
4-H Cloverbud Volunteer
4-H Program Volunteer
4-H Club Volunteer (Project and Resource)
4-H Club Financial Volunteer
Ohio 4-H Volunteer Handbook
revised 10/2023